Online Bookkeeping Services for Canadian Small Businesses
Monthly bookkeeping, cleanup and year-end reports
Work directly with a remote bookkeeper based in Hamilton, Ontario. We reconcile your accounts, send monthly financial reports, and help you catch up in QuickBooks Online or Xero.
Trusted by Canadian Businesses
We can help with monthly bookkeeping, payroll and GST/HST records based on the scope we agree to.
What do you need help with?
Choose ongoing bookkeeping, a one-time cleanup, or help with the software you already use.
Monthly bookkeeping
We categorize transactions, reconcile bank and credit card accounts, and send you a profit and loss statement and balance sheet. We can also discuss payroll and GST/HST support as part of your plan.
Catch-up & cleanup
Behind by a few months or unsure whether your balances are right? We review unreconciled accounts, duplicate entries, and older transactions, then scope the work to bring your file current.
QuickBooks Online & Xero
Work with a QuickBooks Online bookkeeper who can help with setup, bank feeds, cleanup, and monthly reporting. Already using Xero? We can review your existing file..
Monthly bookkeeping or a one-time cleanup?
If the books are behind, we can review the older months first. If they’re current, we can start with the next month-end.
Keep the books current
Monthly plans start at $450 CAD. Get reconciled accounts and monthly reports. The quote depends on your transaction volume, payment platforms, and whether you need payroll or sales tax support.
Get caught up first
We review the last month you reconciled, the accounts you use, and the records you have. That tells us how much work is needed before we quote the cleanup.
Client Testimonials
★★★★★
Samuel is a knowledgable and responsive professional! He helped me navigate filing my business taxes for the first time, and answered all
Carys Ryan – Carys Ryan Photography
my many questions in a timely, thorough and friendly manner. Highly recommend! Thank you Samuel!
★★★★★
Samuel is a superb professional. Timely in his execution of record keeping and always on top of things so you can concentrate on growing and operating your business. He communicates any inquiries and provides reports and reminders so you don’t ever have to worry about paperwork. He has provided the necessary support for my taxation to my accountant so that it goes off without a hitch. Thoroughly recommend him and his services no matter the size of your company I am confident he can do the job.
Bruce P – VH Innovations Inc.
★★★★★
Paperless Books helped me fix my quickbooks. It was a mess. Quickbooks is too complicated for me so I am grateful they were able to bring it up to date for me.
Kwame – My Black Clothing
Bookkeeping Help for Your Small Business
Monthly Bookkeeping and Financial Reports
What we do each month. We categorize transactions, reconcile bank and credit card accounts, and flag missing receipts or entries that need your input.
What you receive. A profit and loss statement shows revenue, expenses, and whether the business made a profit. A balance sheet shows what the business owns and owes. We also flag any transactions that still need follow-up.
Catch-Up and Bookkeeping Cleanup
Behind on your books? We start with the last month your accounts were reconciled and look for duplicate entries, missing transactions, and balances that don’t match.
How we get you caught up. We review your statements and existing records, confirm which months need work, and quote the cleanup separately. See what we review during a bookkeeping cleanup.
QuickBooks Online and Xero Bookkeeping
Already using QuickBooks Online or Xero? We can start with the file you have and review bank feeds, reconciliations, and reports.
Need help with Shopify? We match sales, refunds, and processing fees to the payouts in your bank account. Explore Shopify bookkeeping services.
Monthly Bookkeeping or a One-Time Cleanup?
Monthly bookkeeping starts at $450 CAD per month. Your quote depends on transaction volume, accounts, payment platforms, and any payroll or GST/HST support you need. Compare monthly plans and what’s included.
Behind on the books? We review the last reconciled month and the records you have before quoting a one-time cleanup. Learn how catch-up and cleanup work.
The Bookkeeping Software We Work With
How Online Bookkeeping Works
1. Tell us where you are with your books. Share which software you use, how far behind you are, and any deadlines.
2. Agree on the work. We review what you have, discuss monthly bookkeeping or cleanup, and confirm how to share your records.
3. Get your reports. Once monthly bookkeeping is underway, we reconcile the accounts, flag questions, and send your reports. At year-end, we can share the reconciled books and supporting records with your accountant.
Small Businesses We Work With
Professional services
Consultants, freelancers, paralegal practices, marketing and SEO agencies
Creative businesses
Wedding and family photographers, videographers, graphic designers and web design studios
Online and local businesses
Shopify and Etsy stores, digital entrepreneurs, retailers and local service businesses
Hamilton Bookkeeper Serving Businesses Across Canada
Based in Hamilton, Ontario
Remote bookkeeping for businesses in Hamilton, Burlington, Oakville and nearby communities.
Across Ontario
Supporting businesses in Toronto, Mississauga, Kitchener, Ottawa and beyond.
Canada-wide
We share records and meet remotely, so you can work with us from wherever you run your business in Canada.
Frequently Asked Questions
What does online bookkeeping include?
Monthly service typically covers transaction categorization, bank and credit card reconciliations, and monthly financial statements. Payroll support, cleanup, and GST/HST work depend on the scope you agree to.
How much does a small business bookkeeper cost in Canada?
Paperless Books lists monthly plans starting at $450. Your quote depends on transaction volume, the accounts and apps involved, and any cleanup, payroll, or sales tax work. See current plans and inclusions.
Can you catch up months of overdue bookkeeping?
Yes. We review the last reconciled period and the records you have, then quote the work needed to bring the file up to date. See how cleanup works.
How do I work with a QuickBooks Online bookkeeper?
If you have QuickBooks Online, we’ll discuss inviting us through your account and what records we need. We can review your bank feeds, reconciliations, and reports before recommending monthly support or a cleanup.
Can I hire a Hamilton bookkeeper if my business is elsewhere?
Yes. Paperless Books is based in Hamilton and works online with clients across Canada. We coordinate access to your accounting file and exchange records remotely.
Do you offer bookkeeping and payroll support together?
Payroll support is available on selected plans. We’ll confirm what’s included for payroll, GST/HST records, and reporting before you sign up. Compare bookkeeping and payroll options.
Do I need bookkeeping software or a bookkeeper?
QuickBooks Online and Xero store your transactions and reports. A bookkeeper reconciles the accounts, checks entries, and follows up when records are missing or balances look wrong. We can review the setup you already use.
Can you work with my accountant at year-end?
Yes. We can share the reconciled books and supporting records your accountant needs, and work through bookkeeping questions that come up at year-end.
Can I switch bookkeepers without starting a new QuickBooks or Xero file?
We can usually start by reviewing the file you already use. We’ll ask when it was last reconciled and what records are available from your previous bookkeeper. If we find gaps, we’ll discuss whether to clean up earlier months before taking over the monthly work.
Can I start if my records are in spreadsheets or several apps?
Yes. Tell us where you track invoices, expenses, and payments. We’ll review what can be carried into QuickBooks Online or Xero and what needs to be sorted out first. See the cleanup process.
What should I have ready for the first call?
Tell us which software you use, when your books were last reconciled, and whether you have a filing or year-end deadline. If you’re unsure where you left off, we can start there.
Bookkeeping Guides for Canadian Small Businesses
Do I need a bookkeeper for my Shopify business?
Shopify and QuickBooks reports to review before filing GST/HST
Originally posted on November 4, 2025 @ 2:29 pm