Online Bookkeeping Services for Canadian Small & Mid-sized Businesses
Monthly bookkeeping, cleanup, payroll, sales tax filing and accountant ready year-end reports. Work directly with a remote bookkeeper in Canada. Paperless bookkeeping in QuickBooks Online or Xero, plus payroll, for service and ecommerce businesses across Canada.
Trusted by Canadian Businesses
Ditch the old way of bookkeeping. Let’s show you something better!
Before
- Your payouts never quite match what lands in the bank
- You’re not sure what you really earned after fees
- Business expenses on your personal card go missing
- You can’t find receipts
- If CRA asks for proof, you’re digging through old emails
- Tax time arrives and nothing is ready
- You feel behind, and a little embarrassed to ask for help
With Paperless Books
- Every payout matched to the bank, fees and all
- Monthly financials so you know exactly what you earn
- Your numbers explained in plain language, no jargon
- Receipts stored electronically, not lost in a wallet
- Every receipt attached and every transaction is explained, so audits are no longer an issue
- Current books all year and no delays with tax filing
- No judgment, ever. Behind is where lots of clients start
Online bookkeeping, with peace of mind.
Online bookkeeping does not have to be scary. Feel at ease with a bookkeeper and a bookkeeping service you can trust. We work fully remote without compromise of security, compliance, or confidentiality.
Over 50+ Canadian Businesses Served
Who We Help.
If you’re a business owner making $200,000 or greater in gross sales, and are looking for an online approach to accounting/bookkeeping, one that’s based on your long-term goals instead of transactional services, we’re here for you. We transform these businesses with online bookkeeping services.
Shopify businesses
Handling multi-sale channels, reconciling bank deposits, tracking fees, refunds, and sales tax, and keeping your books up to date.
Wellness & Fitness Studios
We help yoga, pilates, and other fitness studios keep their books up to date in QuickBooks Online or Xero. Memberships, drop-ins, mat and towel rentals, prepaid class packs, and record instructor payments, tracked.
Creatives
We help content creators, UGC creators, musicians, artists, photographers, designers, videographers, and other creative professionals. Everything tracked including: brand deals, event shows, label loans, and more.
Project-based Businesses
Marketing agencies, web designers, software developers, event planners, other Canadian businesses that work in project-billing.
Health & Wellness Professionals
Massage therapists, dental hygienists, physiotherapists, counsellors, travel nurses, and other health and wellness professionals, you’re in good hands!
Services
Cleaning companies, IT firms, training centers, event spaces, tutors, junk removal services. We track monthly invoices, client payments, and operating expenses so you can see what came in, which accounts are overdue, and how much is left after costs.
Don’t see your kind of business? Book a free consult and tell us about it. We’ll point you in the right direction.
How we can help.
Our workflow is quite simple. We process all the ways you pay and get paid, in Dext, Hubdoc, Plooto, Approvalmax, Quickbooks and Xero. No digging through reports. Each month you see what came in, what it cost to deliver your services, what it cost to run the business and your profit, then we talk it through together. You also get your full reports, any questions for you, and a review meeting if needed.
Our Core Services at a Glance
Bookkeeping Catch-up & cleanup
Behind by a few months or unsure whether your balances are right? We review unreconciled accounts, duplicate entries, and older transactions, then scope the work to bring your file current.
Monthly bookkeeping & payroll
Everything you need to stay on top of filing sales taxes and keeping up with payroll. We manage your books on a month to month basis, helping you organize sales and expenses. At year end you provide reports for your accountant.
Cloud Accounting Management
We help you get setup with the right technology to manage your bookkeeping process completely online. Using a different software? No worries, we will adapt to it.
Scope and Pricing:
Monthly bookkeeping or a one-time cleanup?
If the books are behind, we can review the older months first. If they’re current, we can start with the next month-end.
Keep the books current
Monthly plans start at $450 CAD. Get reconciled accounts and monthly reports. The quote depends on your gross income per year, and whether you need payroll support.
Get caught up first
We review the last month you reconciled, the accounts you use, and the records you have. That tells us how much work is needed before we quote the cleanup.
Month End: What you get when we close the books
We match source documents such as bills and receipts in your bookkeeping file to your bank and credit card statements. If a deposit looks like a transfer or we’re missing a receipt, we flag it for you to confirm. Once everything is clear, you get financial statements sent to your email.
What’s ready for your review?
Open questions. Know which transactions still need a receipt, explanation, or follow-up.
Profit and loss statement. See revenue, expenses, and whether the business made a profit for the month.
Balance sheet. See what the business owns and owes at month-end.
AR and AP. See who owes you and what you owe.
Cashflow statement. See if you have enough money to pay vendors.
How Online Bookkeeping Works
Get started in only 3 steps. Ready to be engaged? No work starts until you say yes.
Step 1 – Book a Free Consult
Tell us where you are with your books. Share which software you use, how far behind you are, and any deadlines. Following the call, you’ll receive an engagement letter to sign. Once signed, we start working.
Step 2 – Learning the Ropes
Learning how you work. We take our first look at your books. No need to do any cleanup. We discuss and figure out how things are moving, what needs to be cleaned up, what needs change, what can be improved, what should be kept the same.
Step 3 – Monthly Flow
Ongoing bookkeeping. Once all the kinks are ironed out we start monthly bookkeeping. We reconcile the accounts, flag questions, and send your reports monthly. At year-end, we can share the reconciled books and supporting records with your accountant.
Client Experience
From clients who’ve worked with us
★★★★★
Samuel is a knowledgable and responsive professional! He helped me navigate filing my business taxes for the first time, and answered all
Carys Ryan – Carys Ryan Photography
my many questions in a timely, thorough and friendly manner. Highly recommend! Thank you Samuel!
★★★★★
Samuel is a superb professional. Timely in his execution of record keeping and always on top of things so you can concentrate on growing and operating your business. He communicates any inquiries and provides reports and reminders so you don’t ever have to worry about paperwork. He has provided the necessary support for my taxation to my accountant so that it goes off without a hitch. Thoroughly recommend him and his services no matter the size of your company I am confident he can do the job.
Bruce P – VH Innovations Inc.
★★★★★
Paperless Books helped me fix my quickbooks. It was a mess. Quickbooks is too complicated for me so I am grateful they were able to bring it up to date for me.
Kwame – My Black Clothing
Based in Hamilton, Ontario.
Working with businesses across Canada.
We work remotely with small businesses in Hamilton, the GTA, and across Canada. Our niche is in Shopify stores, consultants, agencies, health and fitness businesses, and videographers/photographers.
For videographers/photographers, agencies, and other businesses that bill by project, we can discuss tracking booking deposits, milestone invoices, and contractor costs by job.
We can also coordinate the year-end handoff with your existing accountant.
Currently Serving these locations
Toronto, Ottawa, Mississauga, Brampton, Hamilton, London, Markham, Vaughan, Kitchener, Windsor, Vancouver, Victoria, Edmonton, Calgary, Niagara Falls, Sudbury, Kitchener, Winnipeg, St. Johns, Regina, Surrey
Frequently Asked Questions
What does online bookkeeping include?
Monthly service typically covers transaction categorization, bank and credit card reconciliations, and monthly financial statements. Payroll support, cleanup, and GST/HST work depend on the scope you agree to.
What does online bookkeeping include?
Monthly service typically covers transaction categorization, bank and credit card reconciliations, and monthly financial statements. Payroll support, cleanup, and GST/HST work depend on the scope you agree to.
How much does a small business bookkeeper cost in Canada?
Paperless Books lists monthly plans starting at $450. Your quote depends on transaction volume, the accounts and apps involved, and any cleanup, payroll, or sales tax work. See current plans and inclusions.
Can I start if my records are in spreadsheets or several apps?
Yes. Tell us where you track invoices, expenses, and payments. We’ll review what can be carried into QuickBooks Online or Xero and what needs to be sorted out first. See the cleanup process.
Can you catch up months of overdue bookkeeping?
Yes. We review the last reconciled period and the records you have, then quote the work needed to bring the file up to date. See how cleanup works.
How do I work with a QuickBooks Online bookkeeper?
If you have QuickBooks Online, we’ll discuss inviting us through your account and what records we need. We can review your bank feeds, reconciliations, and reports before recommending monthly support or a cleanup.
Can I hire a Hamilton bookkeeper if my business is elsewhere?
Yes. Paperless Books is based in Hamilton and works online with clients across Canada. We coordinate access to your accounting file and exchange records remotely.
What should I have ready for the first call?
Tell us which software you use, when your books were last reconciled, and whether you have a filing or year-end deadline. If you’re unsure where you left off, we can start there.
Do you offer bookkeeping and payroll support together?
Payroll support is available on selected plans. We’ll confirm what’s included for payroll, GST/HST records, and reporting before you sign up. Compare bookkeeping and payroll options.
Do I need bookkeeping software or a bookkeeper?
QuickBooks Online and Xero store your transactions and reports. A bookkeeper reconciles the accounts, checks entries, and follows up when records are missing or balances look wrong. We can review the setup you already use.
Can you work with my accountant at year-end?
Yes. We can share the reconciled books and supporting records your accountant needs, and work through bookkeeping questions that come up at year-end.
Can I switch bookkeepers without starting a new QuickBooks or Xero file?
We can usually start by reviewing the file you already use. We’ll ask when it was last reconciled and what records are available from your previous bookkeeper. If we find gaps, we’ll discuss whether to clean up earlier months before taking over the monthly work.
Originally posted on November 4, 2025 @ 2:29 pm