Online GST/HST
and PST Filing Services for Canadian Businesses
Know what you collected, what you can claim, and what you owe. Paperless Books reconciles your sales tax records in QuickBooks Online or Xero and prepares or files the returns included in your scope.
Hamilton, Ontario · Online sales tax filing support
See how your return ties back to your books.
GST/HST and provincial sales tax filing support
We support federal GST/HST returns and separate provincial filings for B.C. PST, Saskatchewan PST, and Manitoba RST where agreed.
Where Sales Tax Returns Get Complicated
Find the differences before filing
A refund can land after the original sale, and a payment processor can deposit several days of sales after deducting fees. We compare sales and tax reports with the ledger to explain those differences.
Know what’s due and what’s already paid
We review prior remittances and any instalments against your records. Your return summary shows the amount payable or refundable, along with any questions to resolve before filing.
Get a written scope that identifies the returns, periods, approvals, and payment responsibilities before work starts.
What Our Sales Tax Filing Service Covers
We start with the accounts and reporting periods you need filed. Then we review your books, supporting records, and previous returns to see what’s ready and what needs work.
GST/HST return preparation and filing
Tie sales, GST/HST collected or collectible, and eligible input tax credits to your records. We prepare the return and file it when submission is included and authorization is in place.
B.C. PST and Saskatchewan PST returns
We review provincial sales and tax records separately for each account in scope and prepare the applicable PST returns using the province’s reporting requirements.
Manitoba Retail Sales Tax (RST)
We review the Manitoba sales and tax records for your RST return. Manitoba RST is filed separately from the federal GST/HST return.
Input tax credit review
We review GST/HST paid or payable on eligible business purchases and check for supporting invoices. We flag unclear items and missing documentation before the return is finalized.
Sales tax reconciliation
Compare sales reports, purchase records, refunds, and tax accounts. We investigate differences between your accounting reports and what you expect to report. For an online store example, see our guide to Shopify and QuickBooks reports to review before filing GST/HST.
Overdue returns and bookkeeping catch-up
We identify unfiled periods and review which records need to be reconciled first. We quote catch-up work separately when the books need more than a filing review.
Reporting periods and filing deadlines
We confirm the periods and due dates for each account in scope. We distinguish the filing deadline from the payment deadline and flag instalments for review where applicable.
Tax codes and sales across provinces
We compare your invoices, sales channels, and accounting tax codes. If a sale raises questions about where it’s taxed, exemptions, or provincial registration, we flag it for review before filing.
Return summaries and filing records
Keep the return figures, supporting reports, and any filing confirmation together. We identify the payment amount and due date when a balance is payable.
What You Get
What you can expect from your sales tax filing service.
A checklist of records to send
We tell you which sales reports, purchase invoices, previous returns, and account statements we need for each period.
A review before the return is filed
We explain differences in the tax accounts, flag missing invoices, and confirm who approves the figures and submits the return.
A clear calculation of net GST/HST
Under the regular method, for example, $2,600 in GST/HST collected or collectible less $900 in eligible input tax credits leaves $1,700 in net tax before other adjustments or payments. We show how those amounts tie to your records.
A summary you can keep with your books
Get a summary of the period, the amount payable or refundable, and the filing confirmation when we submit the return. We confirm who makes any payment due.
Accounting Tools and Records We Use
We work in QuickBooks Online or Xero and review sales, payment, and purchase records from your existing systems. Paperless Books uses an audit ready system to match source files to transactions in Quickbooks and Xero. This is in compliance with CRA’s sales tax filing expectations.
Sales Records, Accounting, and Sales Tax Reports
QuickBooks Xero
Receipt Management, Purchase Records and Source files
Dext Hubdoc QuickBooks Receipts
Tax Accounts and Returns
CRA GST/HST B.C. PST Saskatchewan PST Manitoba RST
Who We Help With Sales Tax Filing
We work with Canadian small businesses, from businesses filing their first return to teams catching up on several periods.
Sales Tax Filing Built Around Your Business
We Work With
- New registrants
- Established small businesses
- Sole proprietors
- Incorporated businesses
- Service businesses
- Online sellers
- Businesses selling across provinces
- Businesses with overdue returns
- Teams adding filing to bookkeeping
Industries We Support
E-commerce
- Shopify businesses
Services and Project-Based Businesses
- Production teams
- Creative agencies
- Design studios
- Technology firms
- Marketing agencies
- Consulting firms
- Service businesses
Wellness & Fitness Studios
- Yoga studios
- Pilates studios
- Fitness studios and gyms
Health and Wellness Professionals
- Wellness practices
- Health clinics
- Massage therapy practices
- Dental hygiene practices
- Physiotherapy clinics
- Counselling practices
- Multidisciplinary clinics
Creators, Artists, and Influencers
- Creator-led businesses
- Content production teams
- Music businesses
- Arts organizations
- Photography businesses
- Photography studios
Salons and Barbershops
- Hair braiding businesses
- Hairdressing businesses
- Salons
- Barbershops
- Multi-location shops
Tell us which returns are due, how you sell, and when your books were last reconciled so we can scope the work.
Why Paperless Books?
Our work draws on more than seven years of accounting and bookkeeping experience. We trace the return to your books so you can see where the figures came from.
One point of contact for filing questions
Know where to send your records and who will flag missing information before the filing deadline.
Returns that tie back to the books
We compare tax reports with sales, purchase, and payment records. If a figure needs adjusting, we explain what changed and why.
Filing responsibilities in writing
We confirm which accounts and periods we’ll work on, who approves and submits each return, and who makes the payment.
What Clients Say About Our Bookkeeping
★★★★★
A bookkeeping client said they got answers to their questions and would use the service again.
Bookkeeping Client
★★★★★
A client said that after getting help with their QuickBooks workflow, they spent about one hour a month on bookkeeping.
QuickBooks Workflow Client
★★★★★
A client said Paperless Books helped fix their QuickBooks records and bring their books up to date.
Bookkeeping Cleanup Client
How Online Sales Tax Filing Works
Start with a free sales tax consultation. You approve the scope before work starts.
Step 1 – Book a Free Consult
Tell us which returns you need to file. Share your tax accounts, reporting periods, deadlines, accounting software, and when you last filed. We confirm the scope and fee before work starts.
Step 2 – Review and Reconcile Your Records
Tie the return to your books. We review sales, expenses, tax codes, and prior returns. If the books need catch-up work, we identify the affected periods and explain what’s needed before filing.
Step 3 – Approve and File the Return
Review the figures and know what to pay. We share the return summary for approval, submit it when included and authorized, and provide the filing confirmation. We confirm who pays any balance due.
Online GST/HST and PST Filing for Canadian Businesses
Paperless Books is based in Hamilton, Ontario, and works remotely with businesses in Toronto and across Canada. Provincial filing support covers B.C. PST, Saskatchewan PST, and Manitoba RST where agreed.
Frequently Asked Questions
What records do you need to prepare my sales tax return?
We typically need your sales and purchase records, previous returns, tax account details, and reporting dates. If the books aren’t reconciled, we also need the statements and reports required to explain the balances.
How much does GST/HST or PST filing cost?
Pricing depends on the accounts, number of periods, and condition of your books. We confirm the fee in writing and quote any bookkeeping catch-up separately. See our bookkeeping and sales tax service plans.
Do GST/HST and PST go on the same return?
They’re separate filings. GST/HST is reported to the CRA. B.C. PST, Saskatchewan PST, and Manitoba RST have separate provincial accounts, returns, and deadlines.
Can you help with overdue GST/HST or PST returns?
Yes. We check which periods are outstanding and whether the books need cleanup first. We agree on the filing order and fee before starting.
Do I need to file a GST/HST return if I had no sales?
If you’re registered for GST/HST, you generally still need to file a return for each reporting period even when there’s no activity or no balance owing. Provincial return requirements are checked separately.
How do we share records and authorize filing?
We agree on access and how to share records during onboarding. We confirm whether you’ll submit the return yourself or authorize us to submit it for you.
How do you review GST/HST input tax credits?
We review the GST/HST on eligible business purchases and the invoices supporting those amounts. If documentation or eligibility is unclear, we flag the item before including it.
When are my sales tax return and payment due?
Use the filing and payment dates that apply to your account and reporting period. We confirm both dates for the returns in scope and tell you who is responsible for paying any balance.