Online Bookkeeping for
Salons and Barbershops in Canada
See what the shop earned from services, what it made on retail, and what it owes in tips or commissions.
Paperless Books provides online bookkeeping for Canadian hair salons and barbershops in QuickBooks Online or Xero. We match point-of-sale reports to bank deposits and keep your books current each month.
Hamilton, Ontario · Online bookkeeping across Canada
Where Salon and Barbershop Books Get Complicated
A single checkout can include a haircut, a bottle of shampoo, sales tax, and a tip. The deposit you see later tells only part of that story.
Hair Salons
Separate cuts, colour services, and product sales so a busy appointment book doesn’t hide rising colour and supply costs.
Barbershops
Match cash and card takings to daily sales reports, including walk-ins and tips. If card batches settle later, track them until the bank receives them.
Chair-Rental Salons
Keep the shop’s chair rent separate from client payments collected on behalf of renters. The rental agreement and payment flow show which amounts belong to the shop.
Commission-Based Shops
Compare stylist commissions with eligible service sales, returns, discounts, and any separate retail commissions under the shop’s agreed pay structure.
Independent Stylists and Barbers
If you rent a chair and take your own payments, track what clients paid you, what you paid for chair rent, and what you spent on supplies.
Salons With Retail Shelves
Separate retail products sold to clients from products used during appointments. That helps you compare product margins with the cost of delivering services.
Multi-Location Shops
Tag sales and costs by location where your records allow it. You can see whether a busier shop also brings in more after rent, supplies, and staff costs.
Start with one day’s sales report. You should be able to follow every dollar to the bank, the till, or the person it belongs to.
What Your Salon Books Should Show
See What’s Behind Each Bank Deposit
Suppose clients pay $600 by card, including tips and sales tax. If your processor deducts $18 in fees, $582 reaches the bank. We match the deposit to the payout report and use checkout records to separate sales, tips, and tax.
We review cash sales, refunds, and payouts that cross month-end. That helps explain why a full appointment book and a smaller bank deposit can both be correct.
From Appointment to Stylist Payout
We compare the service report with the commission statement and tip records. Where the shop collects money for chair renters, we check the agreement and track what still needs to be paid out.
✔︎ Service, Retail, and Chair-Rental Income
Separate appointment revenue, product sales, and chair rent in QuickBooks Online or Xero.
✔︎ Tips, Commissions, and Chair-Renter Settlements
Track tips and amounts owed to stylists or barbers. Compare the payout records with the shop’s reports and agreements.
✔︎ Salon Supplies and Retail Stock
Separate products used during services from inventory held for resale. We use your purchase and stock records to review costs where the detail is available.
✔︎ Monthly Reconciliation and GST/HST
Match bank, card, cash, and payment processor activity to your sales records and organize GST/HST records for the work agreed.
✔︎ Cleanup and catch-up
Catch up on missing months and investigate duplicate deposits, unexplained till balances, and old amounts still shown as payable.
Bookkeeping Services for Salons and Barbershops
Choose monthly bookkeeping, a catch-up project, or help setting up the books around how your shop takes payments.
Monthly Reporting & Shop Profitability
Compare income from services, chair rent, and retail with stylist pay, supplies, and rent. If you’re opening a second shop, see what each location contributes. Explore our bookkeeping guides for more on merchant deposits, expenses, and payouts.
Salon and Barbershop Bookkeeping Cleanup & Catch-Up
We compare older booking reports, till records, processor statements, and bank deposits to find missing payouts, duplicate sales, and unexplained balances. We confirm which months need work before quoting catch-up.
Salon POS & Bank Reconciliation
Match card batches, cash deposits, refunds, chargebacks, and processing fees to your point-of-sale reports. Where gift cards are sold and redeemed, we track both so the same sale isn’t counted twice.
GST/HST Bookkeeping Support
We separate GST/HST recorded on services, retail sales, and rental income where applicable. We flag questions about tax codes or who made the sale before returns are prepared.
Stylist Commissions, Tips & Payroll Records
We compare commission and tip reports with amounts paid and keep payroll records separate from chair-renter settlements. Payroll support can be included in the agreed scope.
Retail Inventory, Supplies & Shop Expenses
Track retail purchases, backbar supplies, laundry, tools, and other operating costs separately. When stock records are available, review the cost of products sold and what remains on the shelf.
Chair-Rental Income & Settlements
Track fixed chair rent and amounts due to renters under their agreements. If each renter takes their own payments, we keep the shop’s rental income separate from the renter’s client sales.
QuickBooks / Xero Troubleshooting
We look for duplicate sales from POS imports and bank feeds, missing refunds, and fees or tips that were included in revenue by mistake.
What You Can See at Month-End
Explain Each Shop Deposit
Trace a deposit back to the sales batch and see which fees, refunds, tips, or timing differences explain the total.
See What the Shop Owes
Review unpaid stylist commissions, tips, and renter settlements alongside bills that still need to be paid.
Compare Service and Retail Margins
See whether product sales are pulling their weight and how supplies and stylist costs affect service margins when your records support the breakdown.
Close the Books Each Month
Get reconciled accounts and monthly reports, plus supporting records to share with your accountant at year-end.
Salon and Barbershop Bookkeeping Tools
We work in QuickBooks Online or Xero and review financial exports from your booking and point-of-sale tools. Tell us what you use and how you handle cash, cards, and tips.
Accounting and receipt management software
QuickBooks Online Dext Xero Hubdoc
Salon and Barbershop Sales Reports
Fresha Vagaro Booksy Square Appointments Phorest Daily Till Reports
Subcontractor Payments and Payroll
Wagepoint QuickBooks Payroll ADP Jane Payroll
Payments and Settlement Records
Square PayPal QuickBooks Payments Interac e-Transfers Cash Deposits Merchant Statements POS Settlement Reports Gift Card Reports
Who Our Salon Bookkeeping Is For
We work with Canadian salon and barbershop businesses, from independent chair renters to multi-location shops.
Bookkeeping That Follows How Your Shop Gets Paid
We Work With
- New salons
- Independent barbershops
- Owner-operated shops
- Chair renters
- Commission-based teams
- Multi-location operators
Salon and Barbershop Businesses We Help
Salons and Barbershops
- Hair salons
- Barbershops
- Colour studios
- Blow-dry bars
- Hair extension studios
- Independent hairstylists
- Independent barbers
- Chair-rental salons
- Commission-based salons
- Salon suites
- Shops with retail sales
- Multi-location salons and barbershops
Tell us how your shop takes payment, handles tips, and pays stylists or renters so we can scope the work.
About Paperless Books
Paperless Books provides online bookkeeping across Canada from Hamilton, Ontario. Our work draws on more than seven years of accounting and bookkeeping experience.
We Start With One Day’s Sales
We ask for a sales report, payout detail, and the matching bank deposit. Reviewing one batch shows what your books need to capture each month.
QuickBooks Online and Xero
Our bookkeeping work draws on QuickBooks ProAdvisor and Xero Advisor credentials. We document how your sales, expenses, and payments reach the ledger.
A Written Scope for Your Shop
We confirm which locations, payment accounts, reports, payroll work, and catch-up periods are included before we start.
Client Testimonials
★★★★★
A client said they got answers to all their questions and would use the service again.
Bookkeeping Client
★★★★★
A bookkeeping client valued having regular reports and reminders and being able to share the records with their accountant.
Monthly Bookkeeping Client
★★★★★
A client said Paperless Books helped fix their QuickBooks records and bring their books up to date.
QuickBooks Cleanup Client
How Online Bookkeeping Works for Salons and Barbershops
Start with a free consultation. You approve the scope before work starts.
Step 1 – Book a Free Consult
Tell us how your shop runs. Share your booking system, how clients pay, how stylists are paid, and the last month your books were reconciled. We confirm the scope and fee in writing.
Step 2 – Review Your Records
We trace one sales batch to the bank. We compare the point-of-sale report, merchant statement, and deposit, then flag missing records or older months that need catch-up.
Step 3 – Close the Books Monthly
Get reconciled accounts and reports. We reconcile the accounts in scope, flag questions, and send monthly reports. At year-end, we can share reconciled records with your accountant.
Online Bookkeeping for Salons and Barbershops Across Canada
Paperless Books is based in Hamilton, Ontario, and works online with salons and barbershops in Toronto and across Canada.
Frequently Asked Questions
How do you reconcile cash and card sales from a salon POS?
We match your checkout totals to card batches, cash records, and bank deposits. We account for refunds, processing fees, and tips using the reports from your shop.
If a batch settles after month-end, we track it until the deposit lands so the timing difference can be explained.
What kinds of salons and barbershops do you work with?
We work with hair salons, barbershops, independent stylists and barbers, chair-rental shops, and multi-location businesses.
Can you catch up on overdue salon bookkeeping?
Yes.
We review older POS reports, merchant statements, bank deposits, and stylist payouts, then quote the months that need work.
Are accounting and booking software fees included?
Accounting and booking software fees are typically separate. We confirm any software costs in the written scope.
How do you track tips and stylist commissions?
We review commission and tip records as part of the agreed monthly work.
We compare your shop’s sales and tip reports with amounts distributed. Tip handling can affect payroll, so we review how your shop collects and distributes tips before recording them.
We flag discrepancies and confirm any payroll work separately in your scope.
How do you handle chair-rental bookkeeping?
If a renter collects directly, we track what they owe the shop under the rental agreement. If the shop collects on the renter’s behalf, we use the sales and settlement records to track what belongs to each party.
How do we share salon sales and payment reports?
We agree on the permissions and financial reports we need. A POS sales summary, merchant payout report, and bank statement are enough to start reviewing a typical sales batch.
Is monthly bookkeeping a long-term commitment?
Ongoing bookkeeping is month to month. Your engagement letter sets out billing and cancellation terms.
Can I see results by shop or sales category?
Yes, when the shop’s POS reports and expense records identify the locations or sales streams.
We review what can be tracked separately in QuickBooks Online or Xero before agreeing on the reporting detail.
Can you help with GST/HST bookkeeping for salons and barbershops?
We reconcile GST/HST records against sales and expense reports and flag questions about retail sales, services, or chair rentals. Preparation or filing can be included in your agreed scope.
How much does salon bookkeeping cost?
Pricing depends on the number of shops, payment accounts, monthly transactions, and any payroll or catch-up work. We confirm the monthly fee and any one-time cleanup cost in writing.